| Go back or Close Window |
A broad range of measures was taken to maximize the quality of the study data. As described earlier, the study was conducted in accordance with the ICH/EU guidelines for Good Clinical Practice (ICH, 1996), and the study protocols, patient information form, and informed consent form and procedure were submitted to and approved by the Central Committee on Medical Ethics of the Netherlands, prior to the start of the study.
Data collection and training
In each participating study site, the data were collected by independent research
teams. The study data were treated confidentially and processed anonymously,
and were not made available to the treatment staff. In addition, the data were
collected by means of standardized instruments and assessment procedures, and
were documented in a standardized paper Case Report Form.
All members of the local treatment and research teams received extensive training
in GCP by the independent monitoring organization. The research teams were trained
in the administration of the questionnaires and interviews, and received
Co-ordination
Regular meetings were held between the CCBH and all local study co-ordinators,
local treatment co-ordinators, and local treating physicians, each in separate
group meetings. These meetings focused on general aspects (e.g. explanation
of the study design, treatment regimen, drug accountability procedures), as
well as on specific topics which became relevant in the course of the execution
of the study (e.g. termination of the experimental treatment for individual
patients at the end of the experimental study phase), and were meant to provide
a platform to instruct and co-ordinate the local teams on a central level -
in order to enhance the quality and consistency of the treatment and assessment
procedures across the study sites and throughout the study-period - and to discuss
the rationale and consequences of the procedures - in order to improve the acceptance
of all study and treatment procedures. In addition, the local treatment sites
were visited monthly by the study co-ordinator of the CCBH, both to check whether
the procedures were conducted in accordance with the study protocol and SOPs,
to discuss possible difficulties, and to give directions for solutions.
Monitoring
The study was monitored by a GCP-certified external independent monitoring organization.
The monitor visited each treatment site and local research team every two weeks,
during which the treatment and data collection procedures were checked. These
checks included verification of the presence and correctness of all informed
consent forms, 100% verification of the information in the first CRF (phase
I, day 1) with that in the existing medical files and other source documents,
100% verification of the inclusion and exclusion criteria at baseline, and of
the primary outcome data at each following assessment-point, and 20% verification
of the other information recorded in the CRFs. In case of an incomplete, inconsistent
or incorrect CRF, the monitor consulted the responsible person - i.e. the treating
physician or the local study co-ordinator - and attempted to resolve the problem.
In addition, the monitor observed and checked the drug accountability procedures
at each study site, and the registration and reporting of serious (medical and
public order) adverse events.
Data management
The information recorded in the CRFs was entered into a computerized database
and validated by an external data management organization. Data entry was conducted
independently by two data entry typists, using the Clintrial software program.
The information entered into the database was subsequently checked according
to a pre-established validation plan on the occurrence of missing values, incorrect
values, and inconsistencies, with regard to the inclusion and exclusion criteria,
the time frames of the assessments, and the primary outcome variables. In addition,
all text fields pertaining to concomitant medication, medical history and adverse
events data were checked on spelling errors and unclearness. In case of error
messages, the CRF was checked manually by the data manager. Remaining errors
were sent as queries to the external monitoring organization, and after resolution
corrected in the database according to the answers to the queries. After having
resolved all queries in a particular dataset (e.g. the patients' baseline values
on the SCL-90), the data management organization sent the dataset to the CCBH
as a SAS datafile.
Audits and inspections
Throughout the study, several Clinical Quality Assurance (CQA) audits were conducted
by the CQA auditor of the independent monitoring organization to assess the
study conduct compliance with the protocol, regulations and guidelines for the
conduct of clinical trials. These included the ICH/EU guidelines for Good Clinical
Practice (ICH, 1996), Good Manufacturing Practices (GMP), the Declaration of
Helsinki (1989), and the Dutch Law on medical-scientific research in humans
(WMO; Ministry of Health, Welfare, and Sports, 1998). The audits included a
visit to the study facility, interviews with the study site personnel (both
treatment and research staff), a 100% review of the regulatory documentation
and informed consent forms, and a 100% review from a 20% random sample of the
total number of patients enrolled in the study on the study site. Upon completion
of the audit, the audit findings and recommended corrective actions were communicated
to both the National Research Board of the CCBH and the external monitoring
organization.
In addition, the Inspectorate of Health Care of the Netherlands conducted inspections
at all study sites to assess the compliance of the study conduct and procedures
with the protocol, manual, and regulations.
Lastly, a study audit was conducted by an external CQA auditor, independent
from the external monitoring organization. This audit consisted of both a system
audit, to assess and to evaluate whether the study and its procedures were conducted
in accordance with the protocol, regulations and GCP-guidelines, and a late
study audit, to evaluate the quality of the collected data.